File Clerks
Tasks Include:
- Add new material to file records or create new records as necessary.
- Track materials removed from files to ensure that borrowed files are returned.
- Gather materials to be filed from departments or employees.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Scan or read incoming materials to determine how and where they should be classified or filed.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Answer questions about records or files.
- Modify or improve filing systems or implement new filing systems.
- Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
more »
The data sources for the information displayed here include: O*NET™; US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Projections Quick View:
Virginia: -10.6%
National: -12.0%
Education
High School Diploma
Job Zone:
Two: Some Preparation Needed
Income Range:
Moderately High ($36,000 - $49,999)
Median Earnings:
National
$37,290.00
State
$34,390.00
Regional
File Clerks
Description
Career Cluster: | Business, Management & Administration
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File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Education
Required Level of Education
- High School Diploma - or the equivalent (for example, GED) = 40.08%
- Master's Degree = 25.13%
- Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production) = 10.59%
- Associate's Degree (or other 2-year degree) = 10.36%
- Less than a High School Diploma = 7.11%
- Some College Courses = 4.97%
- Bachelor's Degree = 1.25%
- Post-Doctoral Training = 0.51%
Related Work Experience
- None = 37.37%
- Over 4 years, up to and including 6 years = 22.30%
- Over 6 months, up to and including 1 year = 19.08%
- Over 1 year, up to and including 2 years = 12.71%
- Over 2 years, up to and including 4 years = 4.75%
- Over 3 months, up to and including 6 months = 1.33%
- Up to and including 1 month = 1.25%
- Over 6 years, up to and including 8 years = 1.11%
- Over 1 month, up to and including 3 months = 0.09%
On-Site or In-Plant Training
- Up to and including 1 month = 42.08%
- Over 6 months, up to and including 1 year = 30.94%
- None = 12.79%
- Over 3 months, up to and including 6 months = 9.40%
- Over 1 month, up to and including 3 months = 3.54%
- Over 1 year, up to and including 2 years = 1.25%
On-the-Job Training
- Anything beyond short demonstration, up to and including 1 month = 48.75%
- Over 3 months, up to and including 6 months = 30.64%
- Over 6 months, up to and including 1 year = 9.53%
- None or short demonstration = 7.26%
- Over 1 month, up to and including 3 months = 3.83%
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Tasks
Core Tasks Include:
- Add new material to file records or create new records as necessary.
- Track materials removed from files to ensure that borrowed files are returned.
- Gather materials to be filed from departments or employees.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Scan or read incoming materials to determine how and where they should be classified or filed.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Answer questions about records or files.
- Modify or improve filing systems or implement new filing systems.
- Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
- Design forms related to filing systems.
- Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
- Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
- Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
- Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
Supplemental Tasks Include:
- Assign and record or stamp identification numbers or codes to index materials for filing.
- Operate mechanized files that rotate to bring needed records to a particular location.
- Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
- Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Knowledge
% | Subject | Description |
---|---|---|
74.00 | Administrative | Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology. |
67.25 | English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
62.50 | Computers and Electronics | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. |
62.00 | Customer and Personal Service | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Skills
% | Subject | Description |
---|---|---|
68.75 | Reading Comprehension | Understanding written sentences and paragraphs in work-related documents. |
53.00 | Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
50.00 | Writing | Communicating effectively in writing as appropriate for the needs of the audience. |
50.00 | Speaking | Talking to others to convey information effectively. |
50.00 | Service Orientation | Actively looking for ways to help people. |
50.00 | Time Management | Managing one's own time and the time of others. |
50.00 | Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. |
50.00 | Monitoring | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. |
50.00 | Social Perceptiveness | Being aware of others' reactions and understanding why they react as they do. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Abilities
% | Subject | Description |
---|---|---|
78.00 | Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
75.00 | Written Comprehension | The ability to read and understand information and ideas presented in writing. |
75.00 | Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
75.00 | Near Vision | The ability to see details at close range (within a few feet of the observer). |
72.00 | Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
65.50 | Oral Expression | The ability to communicate information and ideas in speaking so others will understand. |
62.50 | Written Expression | The ability to communicate information and ideas in writing so others will understand. |
62.50 | Perceptual Speed | The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object. |
50.00 | Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem. |
50.00 | Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. |
50.00 | Inductive Reasoning | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). |
50.00 | Flexibility of Closure | The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material. |
50.00 | Selective Attention | The ability to concentrate on a task over a period of time without being distracted. |
50.00 | Speech Clarity | The ability to speak clearly so others can understand you. |
50.00 | Speech Recognition | The ability to identify and understand the speech of another person. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Work Activities
% | Subject | Description |
---|---|---|
72.00 | Working with Computers | Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. |
69.50 | Organizing, Planning, and Prioritizing Work | Developing specific goals and plans to prioritize, organize, and accomplish your work. |
68.25 | Getting Information | Observing, receiving, and otherwise obtaining information from all relevant sources. |
67.00 | Communicating with Supervisors, Peers, or Subordinates | Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. |
67.00 | Establishing and Maintaining Interpersonal Relationships | Developing constructive and cooperative working relationships with others, and maintaining them over time. |
63.50 | Processing Information | Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. |
63.50 | Performing Administrative Activities | Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. |
60.75 | Documenting/Recording Information | Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. |
57.50 | Updating and Using Relevant Knowledge | Keeping up-to-date technically and applying new knowledge to your job. |
54.50 | Identifying Objects, Actions, and Events | Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. |
53.25 | Making Decisions and Solving Problems | Analyzing information and evaluating results to choose the best solution and solve problems. |
52.50 | Evaluating Information to Determine Compliance with Standards | Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. |
51.00 | Handling and Moving Objects | Using hands and arms in handling, installing, positioning, and moving materials, and manipulating things. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Work Styles
% | Subject | Description |
---|---|---|
88.25 | Attention to Detail | Job requires being careful about detail and thorough in completing work tasks. |
86.00 | Dependability | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
79.00 | Cooperation | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
78.00 | Integrity | Job requires being honest and ethical. |
74.25 | Independence | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
71.50 | Adaptability/Flexibility | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
71.25 | Stress Tolerance | Job requires accepting criticism and dealing calmly and effectively with high-stress situations. |
70.75 | Initiative | Job requires a willingness to take on responsibilities and challenges. |
68.75 | Persistence | Job requires persistence in the face of obstacles. |
68.75 | Self-Control | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
66.75 | Social Orientation | Job requires preferring to work with others rather than alone, and being personally connected with others on the job. |
65.00 | Concern for Others | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
64.00 | Analytical Thinking | Job requires analyzing information and using logic to address work-related issues and problems. |
62.50 | Achievement/Effort | Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. |
56.75 | Innovation | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
54.50 | Leadership | Job requires a willingness to lead, take charge, and offer opinions and direction. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Work Values
% | Subject | Description |
---|---|---|
55.50 | Support | Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Work Context
% | Subject | Description |
---|---|---|
100.00 | Telephone | How often do you have telephone conversations in this job? |
91.80 | Electronic Mail | How often do you use electronic mail in this job? |
91.60 | Importance of Being Exact or Accurate | How important is being very exact or highly accurate in performing this job? |
89.60 | Contact With Others | How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it? |
86.40 | Work With Work Group or Team | How important is it to work with others in a group or team in this job? |
84.80 | Spend Time Sitting | How much does this job require sitting? |
81.80 | Letters and Memos | How often does the job require written letters and memos? |
80.20 | Responsibility for Outcomes and Results | How responsible is the worker for work outcomes and results of other workers? |
78.60 | Face-to-Face Discussions | How often do you have to have face-to-face discussions with individuals or teams in this job? |
78.00 | Coordinate or Lead Others | How important is it to coordinate or lead others in accomplishing work activities in this job? |
77.60 | Deal With External Customers | How important is it to work with external customers or the public in this job? |
75.00 | Structured versus Unstructured Work | To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals? |
74.60 | Indoors, Environmentally Controlled | How often does this job require working indoors in environmentally controlled conditions? |
73.20 | Importance of Repeating Same Tasks | How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job? |
72.20 | Time Pressure | How often does this job require the worker to meet strict deadlines? |
64.40 | Deal With Unpleasant or Angry People | How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements? |
61.40 | Responsible for Others' Health and Safety | How much responsibility is there for the health and safety of others in this job? |
61.00 | Spend Time Making Repetitive Motions | How much does this job require making repetitive motions? |
57.80 | Freedom to Make Decisions | How much decision making freedom, without supervision, does the job offer? |
57.40 | Physical Proximity | To what extent does this job require the worker to perform job tasks in close physical proximity to other people? |
55.80 | Frequency of Conflict Situations | How often are there conflict situations the employee has to face in this job? |
55.00 | Level of Competition | To what extent does this job require the worker to compete or to be aware of competitive pressures? |
54.00 | Impact of Decisions on Co-workers or Company Results | What results do your decisions usually have on other people or the image or reputation or financial resources of your employer? |
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Job Zone Two: Some Preparation Needed
- Overall Experience
- Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
- Job Training
- Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
- Examples
- These occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, tellers, and dental laboratory technicians.
- Education
- These occupations usually require a high school diploma.
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Earnings Benefits*
Region | Entry Level | Median | Experienced |
---|---|---|---|
United States | $26,190.00 | $37,290.00 | $46,570.00 |
Virginia | $22,880.00 | $34,390.00 | $40,010.00 |
Region | Entry Level | Median | Experienced |
Alexandria/Arlington | $33,956.27 | $39,787.29 | $49,312.15 |
Bay Consortium | $28,306.01 | $35,526.36 | $41,410.06 |
Capital Region Workforce Partnership | $27,390.82 | $38,653.11 | $42,531.84 |
Central VA/Region2000 | $24,911.73 | $29,670.54 | $41,043.36 |
Crater Area | $23,638.10 | $34,136.00 | $43,088.61 |
Greater Peninsula | $27,257.57 | $34,244.46 | $39,572.43 |
Hampton Roads | $24,799.14 | $33,296.21 | $38,197.57 |
New River/Mt. Rogers | $23,657.72 | $30,408.07 | $36,263.88 |
Northern Virginia | $30,985.49 | $37,473.47 | $47,456.96 |
Piedmont Workforce | $26,714.23 | $30,931.78 | $42,521.51 |
Shenandoah Valley | No Data | No Data | No Data |
South Central | $24,283.69 | $24,323.98 | $30,278.95 |
Southwestern Virginia | No Data | No Data | No Data |
West Piedmont | $24,139.08 | $29,149.94 | $35,353.85 |
Western Virginia | $24,224.82 | $31,860.41 | $36,113.07 |
* Earnings Calculations:
Regional Earnings:
Entry = Annual mean of the lower 1/3 wage distribution;
Experienced = Annual mean of the upper 2/3 wage distribution.
National and State Earnings:
Entry = Annual 10th percentile wage;
Experienced = Annual 75th percentile wage.
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
File Clerks
Employment Projections
Current | Projected | % Change | |
---|---|---|---|
United States | 93,400 | 82,200 | -12.0% |
Virginia | 2,229 | 1,992 | -10.6% |
Region | Current* | Projected | % Change |
Alexandria/Arlington | 215 | 204 | -5.1% |
Bay Consortium | No Data | No Data | No Data |
Capital Region Workforce Partnership | 454 | 393 | -13.4% |
Central VA/Region2000 | No Data | No Data | No Data |
Crater Area | No Data | No Data | No Data |
Greater Peninsula | 116 | 103 | -11.2% |
Hampton Roads | 353 | 319 | -9.6% |
New River/Mt. Rogers | No Data | No Data | No Data |
Northern Virginia | 589 | 556 | -5.6% |
Piedmont Workforce | No Data | No Data | No Data |
Shenandoah Valley | No Data | No Data | No Data |
South Central | No Data | No Data | No Data |
Southwestern Virginia | No Data | No Data | No Data |
West Piedmont | No Data | No Data | No Data |
Western Virginia | No Data | No Data | No Data |
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
File Clerks
Related Occupations
Related Occupations
The related occupations here have similar general capabilities and interests; career explorers may also be interested in the related occupations:- Office Clerks, General
- Data Entry Keyers
- Medical Records Specialists
- Bookkeeping, Accounting, and Auditing Clerks
- Correspondence Clerks
- Billing and Posting Clerks
- Word Processors and Typists
- Administrative Services Managers
- Payroll and Timekeeping Clerks
- Postal Service Mail Sorters, Processors, and Processing Machine Operators
- Document Management Specialists
- Statistical Assistants
- Library Technicians
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- Title Examiners, Abstractors, and Searchers
- Health Information Technologists and Medical Registrars
- Medical Secretaries and Administrative Assistants
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Careers in Administrative Support Pathway:
- Bookkeeping, Accounting, and Auditing Clerks
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The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
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The data sources for the information displayed here include: New York State Department of Labor; New Jersey Department of Labor; California Occupational Information Coordinating Committee; CareerOneStop. (Using onet28)
File Clerks
Proficiency Ratings
These proficiencies are scored on a scale from 1 to 5 with 1 being not
important to the job and 5 being extremely important to the job.
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
Titles
- Administrative Assistant
- Administrative Support Technician
- Admissions Clerk
- Blueprint Clerk
- Brand Recorder
- Card Filer
- Claims Clerk
- Classification Clerk
- Computer Aide
- Computer Tape Librarian
- Control Clerk
- Credit Card Clerk
- Cut File Clerk
- Cut Filer
- Death Surveys Coder
- Deputy Clerk
- Document Clerk
- Document Coordinator
- Documentation Specialist
- Enrollment Clerk
- Enrollment Specialist
- File Clerk
- File Keeper
- Filer
- Finance Clerk
- Fingerprint Clerk
- History Card Clerk
- Human Resources Assistant (HR Assistant)
- Identifications Clerk
- Imaging Clerk
- Import Export Clerk
- Index Clerk
- Indexer
- Information Clerk
- Intelligence Clerk
- Invoice Coder
- Kardex Clerk
- Librarian
- Line Assigner
- Lister
- Manufacturing Clerk
- Map Clerk
- Medical Records Clerk
- Medical Records Coder
- Medical Records File Clerk
- Morgue Keeper
- Morgue Librarian
- Office Assistant
- Office Specialist
- Police Records Clerk
- Pre Coder
- Record Clerk
- Record Filing Clerk
- Record Keeper
- Records Clerk
- Records Custodian
- Records Manager
- Records Specialist
- Support Technician
- Tape Librarian
The data sources for the information displayed here include: O*NET™. (Using onet28)
File Clerks
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- Texarkana College
- Texas Southmost College
- Tillamook Bay Community College
- Tri-County Technical College
- UEI College-Bakersfield
- UEI College-Fresno
- UEI College-Gardena
- UEI College-Riverside
- UEI College-United Education Institute-Las Vegas
- Umpqua Community College
- United Education Institute-Chula Vista
- United Education Institute-Encino
- United Education Institute-Garden Grove
- United Education Institute-Huntington Park Campus
- United Education Institute-Morrow
- United Education Institute-Ontario
- United Education Institute-UEI College Stockton
- United Education Institute-UEI College-Oceanside
- United Education Institute-West Covina
- University of Arkansas-Pulaski Technical College
- University of Maine at Fort Kent
- University of New Mexico-Valencia County Campus
- Ventura Adult and Continuing Education
- Walla Walla Community College
- Waukesha County Technical College
- West Virginia Junior College-Charleston
- West Virginia Junior College-Morgantown
- Western Wyoming Community College
- Wichita State University-Campus of Applied Sciences and Technology
- William Rainey Harper College
- Williamsburg Technical College
- Yakima Valley College
- York Technical College
The data sources for the information displayed here include: O*NET™. (Using onet28)