Legal Secretaries and Administrative Assistants
Tasks Include:
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Make photocopies of correspondence, documents, and other printed matter.
- Organize and maintain law libraries, documents, and case files.
- Assist attorneys in collecting information such as employment, medical, and other records.
- Draft and type office memos.
- Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
The data sources for the information displayed here include: O*NET™; US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Projections Quick View:
Virginia: -31.6%
National: -19.2%
Education
Some College Courses
Job Zone:
Three: Medium Preparation Needed
Income Range:
Highest ($50,000 and up)
Median Earnings:
National
$48,780.00
State
$45,990.00
Regional
Legal Secretaries and Administrative Assistants
Description
Career Cluster: | Law, Public Safety, Corrections & Security |
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Education
Required Level of Education
- Some College Courses = 30.41%
- Bachelor's Degree = 22.85%
- Associate's Degree (or other 2-year degree) = 19.46%
- High School Diploma - or the equivalent (for example, GED) = 18.95%
- Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production) = 8.32%
Related Work Experience
- Over 2 years, up to and including 4 years = 33.28%
- Over 3 months, up to and including 6 months = 21.20%
- Over 4 years, up to and including 6 years = 15.73%
- Over 6 months, up to and including 1 year = 14.95%
- Over 1 year, up to and including 2 years = 7.25%
- Over 6 years, up to and including 8 years = 4.65%
- None = 2%
- Over 1 month, up to and including 3 months = 0.93%
On-Site or In-Plant Training
- None = 50.96%
- Up to and including 1 month = 23.06%
- Over 3 months, up to and including 6 months = 16.46%
- Over 1 year, up to and including 2 years = 5.78%
- Over 6 months, up to and including 1 year = 2.41%
- Over 1 month, up to and including 3 months = 1.34%
On-the-Job Training
- Over 3 months, up to and including 6 months = 32.52%
- Over 1 month, up to and including 3 months = 23.51%
- Anything beyond short demonstration, up to and including 1 month = 23.29%
- Over 6 months, up to and including 1 year = 16.29%
- Over 4 years, up to and including 10 years = 2.65%
- Over 1 year, up to and including 2 years = 1.74%
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Tasks
Core Tasks Include:
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Make photocopies of correspondence, documents, and other printed matter.
- Organize and maintain law libraries, documents, and case files.
- Assist attorneys in collecting information such as employment, medical, and other records.
- Draft and type office memos.
- Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
Supplemental Tasks Include:
- Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.
- Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
- Submit articles and information from searches to attorneys for review and approval for use.
- Prepare and distribute invoices to bill clients or pay account expenses.
- Make travel arrangements for attorneys.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Tools and Technology
Tools Include:
- Calculators or accessories (Calculators)
- Digital voice recorders (Digital audio recorders)
- Digital cameras
- Digital duplicators (Digital duplicating machines)
- Scanners (Document scanners)
- Paper shredding machines or accessories (Document shredders)
- Typewriters (Electric typewriters)
- Facsimile machines (Fax machines)
- Notebook computers (Laptop computers)
- Microfiche or microfilm viewer components or accessories (Microfiche machines)
- Special purpose telephones (Multi-line telephone systems)
- Pagers
- Personal computers
- Personal digital assistant PDAs or organizers (Personal digital assistants PDA)
- Photocopiers (Photocopying equipment)
- Premise branch exchange PBX systems (Switchboards)
- Word processors
Technologies Include:
- Accounting software
- Accounting software
- Billing software
- Intuit Quicken software
- Sage Peachtree software
- Analytical or scientific software
- Litigation management software
- Calendar and scheduling software
- Appointment scheduling software
- Data base user interface and query software
- Database software
- Desktop publishing software
- Desktop publishing software
- Document management software
- Filing system software
- Electronic mail software
- Email software
- IBM Lotus Notes
- Microsoft Outlook
- Expert system software
- Legal software
- Information retrieval or search software
- Legal research software
- LexisNexis software
- Thomson West WestlawPRO
- Internet browser software
- Web browser software
- Office suite software
- Microsoft Office software
- Presentation software
- Microsoft PowerPoint
- Presentation software
- Project management software
- Case management software
- Spreadsheet software
- Microsoft Excel
- Spreadsheet software
- Video conferencing software
- Web conferencing software
- Web page creation and editing software
- Web page design and editing software
- Word processing software
- Electronic diary software
- Microsoft Word
- Transcription software
- Word processing software
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Additional Resources
State employment offices provide information about job openings for secretaries. For information on the Certified Professional Secretary designation or the Certified Administrative Professional designation, contact:
International Association of Administrative Professionals
10502 NW Ambassador Dr.
P.O. Box 20404
Kansas City, MO 64195-0404
http://www.iaap-hq.org
Information on the Certified Legal Secretary Specialist designation can be obtained from:
Legal Secretaries International Inc.
8902 Sunnywood Dr.
Houston, TX 77088-3729
http://www.legalsecretaries.org
Information on the Accredited Legal Secretary (ALS) and the Professional Legal Secretary (PLS) certifications is available from:
NALS, Inc.
314 East 3rd St.
Suite 210
Tulsa, OK 74120
http://www.nals.org
The data sources for the information displayed here include: Virginia Career VIEW Research. (Using onet28)
Legal Secretaries and Administrative Assistants
Knowledge
% | Subject | Description |
---|---|---|
81.75 | Administrative | Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology. |
69.00 | Law and Government | Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. |
68.00 | English Language | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Skills
% | Subject | Description |
---|---|---|
72.00 | Reading Comprehension | Understanding written sentences and paragraphs in work-related documents. |
72.00 | Writing | Communicating effectively in writing as appropriate for the needs of the audience. |
68.75 | Active Listening | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
68.75 | Speaking | Talking to others to convey information effectively. |
56.25 | Time Management | Managing one's own time and the time of others. |
53.00 | Critical Thinking | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. |
50.00 | Monitoring | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. |
50.00 | Social Perceptiveness | Being aware of others' reactions and understanding why they react as they do. |
50.00 | Coordination | Adjusting actions in relation to others' actions. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Abilities
% | Subject | Description |
---|---|---|
75.00 | Oral Comprehension | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
75.00 | Written Comprehension | The ability to read and understand information and ideas presented in writing. |
72.00 | Near Vision | The ability to see details at close range (within a few feet of the observer). |
72.00 | Written Expression | The ability to communicate information and ideas in writing so others will understand. |
68.75 | Oral Expression | The ability to communicate information and ideas in speaking so others will understand. |
68.75 | Speech Recognition | The ability to identify and understand the speech of another person. |
62.50 | Speech Clarity | The ability to speak clearly so others can understand you. |
59.50 | Information Ordering | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
53.00 | Problem Sensitivity | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem. |
53.00 | Deductive Reasoning | The ability to apply general rules to specific problems to produce answers that make sense. |
50.00 | Category Flexibility | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Work Activities
% | Subject | Description |
---|---|---|
82.00 | Organizing, Planning, and Prioritizing Work | Developing specific goals and plans to prioritize, organize, and accomplish your work. |
79.00 | Working with Computers | Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. |
75.75 | Getting Information | Observing, receiving, and otherwise obtaining information from all relevant sources. |
74.50 | Performing Administrative Activities | Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. |
72.25 | Communicating with Supervisors, Peers, or Subordinates | Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. |
69.50 | Establishing and Maintaining Interpersonal Relationships | Developing constructive and cooperative working relationships with others, and maintaining them over time. |
67.75 | Documenting/Recording Information | Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form. |
66.75 | Evaluating Information to Determine Compliance with Standards | Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. |
63.50 | Communicating with People Outside the Organization | Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. |
63.00 | Processing Information | Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. |
61.50 | Updating and Using Relevant Knowledge | Keeping up-to-date technically and applying new knowledge to your job. |
58.25 | Identifying Objects, Actions, and Events | Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. |
52.75 | Making Decisions and Solving Problems | Analyzing information and evaluating results to choose the best solution and solve problems. |
51.75 | Analyzing Data or Information | Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Work Styles
% | Subject | Description |
---|---|---|
91.75 | Attention to Detail | Job requires being careful about detail and thorough in completing work tasks. |
91.75 | Integrity | Job requires being honest and ethical. |
86.00 | Dependability | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
81.25 | Cooperation | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
75.75 | Independence | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
73.50 | Self-Control | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
71.75 | Concern for Others | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
71.50 | Initiative | Job requires a willingness to take on responsibilities and challenges. |
70.25 | Persistence | Job requires persistence in the face of obstacles. |
70.25 | Analytical Thinking | Job requires analyzing information and using logic to address work-related issues and problems. |
69.75 | Stress Tolerance | Job requires accepting criticism and dealing calmly and effectively with high-stress situations. |
66.00 | Adaptability/Flexibility | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
65.75 | Achievement/Effort | Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. |
60.00 | Social Orientation | Job requires preferring to work with others rather than alone, and being personally connected with others on the job. |
51.75 | Innovation | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Work Values
% | Subject | Description |
---|---|---|
66.67 | Relationships | Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service. |
66.67 | Support | Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Work Context
% | Subject | Description |
---|---|---|
99.80 | Electronic Mail | How often do you use electronic mail in this job? |
99.00 | Telephone | How often do you have telephone conversations in this job? |
95.60 | Face-to-Face Discussions | How often do you have to have face-to-face discussions with individuals or teams in this job? |
93.80 | Letters and Memos | How often does the job require written letters and memos? |
91.80 | Contact With Others | How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it? |
91.80 | Time Pressure | How often does this job require the worker to meet strict deadlines? |
91.60 | Indoors, Environmentally Controlled | How often does this job require working indoors in environmentally controlled conditions? |
90.80 | Spend Time Sitting | How much does this job require sitting? |
87.00 | Structured versus Unstructured Work | To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals? |
87.00 | Importance of Repeating Same Tasks | How important is repeating the same physical activities (e.g., key entry) or mental activities (e.g., checking entries in a ledger) over and over, without stopping, to performing this job? |
84.60 | Deal With External Customers | How important is it to work with external customers or the public in this job? |
83.80 | Work With Work Group or Team | How important is it to work with others in a group or team in this job? |
82.20 | Importance of Being Exact or Accurate | How important is being very exact or highly accurate in performing this job? |
78.80 | Freedom to Make Decisions | How much decision making freedom, without supervision, does the job offer? |
69.80 | Impact of Decisions on Co-workers or Company Results | What results do your decisions usually have on other people or the image or reputation or financial resources of your employer? |
63.00 | Spend Time Making Repetitive Motions | How much does this job require making repetitive motions? |
62.00 | Coordinate or Lead Others | How important is it to coordinate or lead others in accomplishing work activities in this job? |
58.80 | Deal With Unpleasant or Angry People | How frequently does the worker have to deal with unpleasant, angry, or discourteous individuals as part of the job requirements? |
57.80 | Sounds, Noise Levels Are Distracting or Uncomfortable | How often does this job require working exposed to sounds and noise levels that are distracting or uncomfortable? |
57.00 | Frequency of Decision Making | How frequently is the worker required to make decisions that affect other people, the financial resources, and/or the image and reputation of the organization? |
56.40 | Responsibility for Outcomes and Results | How responsible is the worker for work outcomes and results of other workers? |
55.60 | Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls | How much does this job require using your hands to handle, control, or feel objects, tools or controls? |
54.20 | Consequence of Error | How serious would the result usually be if the worker made a mistake that was not readily correctable? |
52.40 | Physical Proximity | To what extent does this job require the worker to perform job tasks in close physical proximity to other people? |
52.00 | Frequency of Conflict Situations | How often are there conflict situations the employee has to face in this job? |
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Job Zone Three: Medium Preparation Needed
- Overall Experience
- Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
- Job Training
- Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
- Examples
- These occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, desktop publishers, electricians, agricultural technicians, barbers, court reporters and simultaneous captioners, and medical assistants.
- Education
- Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Earnings Benefits*
Region | Entry Level | Median | Experienced |
---|---|---|---|
United States | $31,240.00 | $48,780.00 | $64,590.00 |
Virginia | $29,830.00 | $45,990.00 | $53,070.00 |
Region | Entry Level | Median | Experienced |
Alexandria/Arlington | $44,117.43 | $53,497.67 | $66,473.63 |
Bay Consortium | $35,459.21 | $50,895.67 | $56,381.68 |
Capital Region Workforce Partnership | $32,240.53 | $46,445.70 | $49,117.95 |
Central VA/Region2000 | No Data | No Data | No Data |
Crater Area | $35,045.00 | $48,618.00 | $49,922.62 |
Greater Peninsula | $32,736.35 | $37,929.01 | $47,726.57 |
Hampton Roads | $33,498.67 | $39,497.03 | $50,454.59 |
New River/Mt. Rogers | $32,106.25 | $47,504.48 | $49,348.30 |
Northern Virginia | $43,289.00 | $63,882.98 | $72,774.65 |
Piedmont Workforce | $37,670.77 | $50,265.56 | $54,580.21 |
Shenandoah Valley | No Data | No Data | No Data |
South Central | No Data | No Data | No Data |
Southwestern Virginia | No Data | No Data | No Data |
West Piedmont | $30,954.51 | $41,053.69 | $50,107.52 |
Western Virginia | $28,407.24 | $41,850.10 | $46,441.57 |
* Earnings Calculations:
Regional Earnings:
Entry = Annual mean of the lower 1/3 wage distribution;
Experienced = Annual mean of the upper 2/3 wage distribution.
National and State Earnings:
Entry = Annual 10th percentile wage;
Experienced = Annual 75th percentile wage.
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Legal Secretaries and Administrative Assistants
Employment Projections
Current | Projected | % Change | |
---|---|---|---|
United States | 157,800 | 127,500 | -19.2% |
Virginia | 2,386 | 1,633 | -31.6% |
Region | Current* | Projected | % Change |
Alexandria/Arlington | No Data | No Data | No Data |
Bay Consortium | No Data | No Data | No Data |
Capital Region Workforce Partnership | No Data | No Data | No Data |
Central VA/Region2000 | No Data | No Data | No Data |
Crater Area | No Data | No Data | No Data |
Greater Peninsula | No Data | No Data | No Data |
Hampton Roads | No Data | No Data | No Data |
New River/Mt. Rogers | No Data | No Data | No Data |
Northern Virginia | No Data | No Data | No Data |
Piedmont Workforce | No Data | No Data | No Data |
Shenandoah Valley | No Data | No Data | No Data |
South Central | No Data | No Data | No Data |
Southwestern Virginia | No Data | No Data | No Data |
West Piedmont | No Data | No Data | No Data |
Western Virginia | No Data | No Data | No Data |
The data sources for the information displayed here include: US Department of Labor (BLS); Virginia Workforce Connection. (Using onet28)
Legal Secretaries and Administrative Assistants
Related Occupations
Related Occupations
The related occupations here have similar general capabilities and interests; career explorers may also be interested in the related occupations:- Paralegals and Legal Assistants
- Court, Municipal, and License Clerks
- Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
- Executive Secretaries and Executive Administrative Assistants
- Court Reporters and Simultaneous Captioners
- Office Clerks, General
- Eligibility Interviewers, Government Programs
- Correspondence Clerks
- Receptionists and Information Clerks
- Medical Records Specialists
- Judicial Law Clerks
- Lawyers
- Administrative Law Judges, Adjudicators, and Hearing Officers
- Title Examiners, Abstractors, and Searchers
- Medical Secretaries and Administrative Assistants
- Administrative Services Managers
- Human Resources Assistants, Except Payroll and Timekeeping
- Compliance Officers
- Insurance Claims and Policy Processing Clerks
- Arbitrators, Mediators, and Conciliators
Careers in Legal Services Pathway:
- Administrative Law Judges, Adjudicators, and Hearing Officers
- Arbitrators, Mediators, and Conciliators
- Court Reporters and Simultaneous Captioners
- Judges, Magistrate Judges, and Magistrates
- Judicial Law Clerks
- Lawyers
- Legal Secretaries and Administrative Assistants
- Legal Support Workers, All Other
- Paralegals and Legal Assistants
- Title Examiners, Abstractors, and Searchers
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
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View Video & Transcript on CareerOneStop
CareerOneStop Law, Public Safety, Corrections & Security Videos
Overview
Occupations
The data sources for the information displayed here include: New York State Department of Labor; New Jersey Department of Labor; California Occupational Information Coordinating Committee; CareerOneStop. (Using onet28)
Legal Secretaries and Administrative Assistants
Military Training
The following military job classifications are available for this occupation:
- Legal
- Yeoman
The data sources for the information displayed here include: Defense Manpower Data Center. (Using onet28)
Legal Secretaries and Administrative Assistants
Proficiency Ratings
These proficiencies are scored on a scale from 1 to 5 with 1 being not
important to the job and 5 being extremely important to the job.
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
Titles
- Accredited Legal Secretary
- Administrative Assistant
- Certified Legal Secretary Specialist
- Confidential Secretary
- District Court Administrator
- Executive Secretary
- Judicial Administrative Assistant
- Law Secretary
- Legal Administrative Assistant
- Legal Administrative Secretary
- Legal Assistant
- Legal Secretary
- Litigation Assistant
- Magistrate Assistant
- Paralegal
- Paralegal Secretary
- Secretary
The data sources for the information displayed here include: O*NET™. (Using onet28)
Legal Secretaries and Administrative Assistants
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The data sources for the information displayed here include: O*NET™. (Using onet28)