Meeting, Convention, and Event Planners

Tasks

Core Tasks Include:

• Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Review event bills for accuracy and approve payment.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Inspect event facilities to ensure that they conform to customer requirements.
• Maintain records of event aspects, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Evaluate and select providers of services according to customer requirements.
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
• Hire, train, and supervise volunteers and support staff required for events.

Supplemental Tasks Include:

• Organize registration of event participants.
• Design and implement efforts to publicize events and promote sponsorships.
• Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
• Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
• Develop event topics and choose featured speakers.

The data sources for the information displayed here include: O*NET™. (Using onet28)