Payroll and Timekeeping Clerks
Tasks
Core Tasks Include:
- Process and issue employee paychecks and statements of earnings and deductions.
- Compute wages and deductions, and enter data into computers.
- Compile employee time, production, and payroll data from time sheets and other records.
- Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
- Issue and record adjustments to pay related to previous errors or retroactive increases.
- Keep informed about changes in tax and deduction laws that apply to the payroll process.
- Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
- Complete time sheets showing employees' arrival and departure times.
- Distribute and collect timecards each pay period.
- Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
- Process paperwork for new employees and enter employee information into the payroll system.
- Keep track of leave time, such as vacation, personal, and sick leave, for employees.
- Conduct verifications of employment.
Supplemental Tasks Include:
- Post relevant work hours to client files to bill clients properly.
- Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
- Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
- Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
- Balance cash and payroll accounts.
- Train employees on organizations' timekeeping systems.
- Prepare and file payroll tax returns.
The data sources for the information displayed here include: O*NET™. (Using onet28)
